Procedure for Guest House Booking at ICMR-NITM:
Submission of Booking Request:
- All booking requests must be submitted through official communication (either by email or letter) from the concerned department or institution. Requests can be sent to the director.nitm@icmr.gov.in
- Oral or telephonic requests will not be considered unless followed up with a formal official communication.
Personal Stays:
- Requests for personal stays will only be entertained under exceptional circumstances and require prior approval from the Director.
Advance Booking Requirements:
- Guests are advised to submit their booking request at least 7 days in advance to facilitate processing of the request. Kindly note that the institute is closed on Saturday and Sunday.
- The request should include comprehensive details, such as:
- Full name of the guest(s)
- Designation and institution/organization
- ID card number
- Purpose of visit
- Number of rooms
- Details of accompanying persons including driver details (if any)
- Duration of stay in the Guest House (check-in and check-out dates) with anticipated time
- Contact details (email and phone number)
- All the details should be submitted in the prescribed format provided in Form-1 (GHF-1)
Booking Confirmation:
Once the request is processed, a confirmation of booking will be communicated to the guest via email.
Walk-in accommodation:
Walk-in requests for accommodation are generally not encouraged. However, under special circumstances, they may be considered subject to:
- Availability of rooms
- Approval from the Guest House Manager and/or the Director, ICMR-NITM
- Submission of GHF-1 details at the time of check-in.
Check-In Requirements:
- All guests must produce the valid Government-issued ID card whose details have been provided during booking at the Main Gate and/or during the check-in process
- Guests are requested to cooperate with the security staff for verification purposes.
Additional Guidelines:
- The Guest House is primarily intended for official visits of Scientists and technologists. Any non-official bookings, if permitted, will be strictly at the discretion of the Director.
- Guests are expected to adhere to the house rules during their stay.
- In case of any changes to the booking (e.g., extension, cancellation), guests must promptly inform the Guest House Manager.
Feedback Submission:
- Guests are encouraged to share their feedback, suggestions, or grievances regarding their stay upon checking out of the Guest House.
- A designated feedback form will be readily available at the Guest House reception to facilitate this process.
Contact Information:
- For inquiries or submission of requests, guests may contact the Guest House Manager at the provided official email address or phone number.
